Surgical Coordinator in Mubadala Healthpoint Abu Dhabi

Mubadala Health

Surgical Coordinator in Mubadala Healthpoint Abu Dhabi is responsible to planning and coordinating  the operating room booking and scheduling system according to established surgical booking and scheduling guidelines, as well as the follow up of all unscheduled surgeries/ procedures. This job identification number is 2024-2247.

Responsibilities of Surgical Coordinator in Mubadala Healthpoint

  • Ensures optimum utilization of operating theatres through effective elective and emergency surgery scheduling practices and through communicating modifications or revisions to the daily operating theater schedule.
  • Facilitates the development of the daily elective surgical schedule.
  • Coordinates scheduling needs of the surgical team under the direction of and in collaboration with the physicians and the line manager.
  • Plans and coordinates surgical booking and scheduling activities for the operating theater.
  • Obtains, records and relays accurate information required for scheduling cases to appropriate physicians, unit managers, ancillary personnel and various inpatient and outpatient units.
  • Expedites completion and distribution of the daily elective schedule and posts emergencies and add on surgeries to schedules as appropriate.
  • Maintains databases of booking and scheduling data required to produce reports for operating theatre statistics and key performance indicators.
  • Coordinates multiple operation theater procedures including but not limited to receiving and dispatching blood products, surgical specimens, porters, patient documents and preparing case preference cards.
  • Checks and ensures the accuracy of procedure codes to ensure proper billing.
  • Coordinates services and provides special instructions as requested by patient, surgeon or procedurals
  • Responsible for maximizing a department’s allocated spaces by scheduling all surgeries/procedures
  • Assists with financial clearance/ pre-authorization for any surgeries/procedures
  • Enters all updates, corrections and changes to scheduled surgeries/procedures
  • Maintains provider schedules for designated unit and coordinates multiple physician schedules
  • Acts as a resource to all department personnel including surgeons, nurses, proceduralist, administrators
  • Reviews all pre-admission testing data to ensure normalcy and completion
  • Review any abnormal findings with surgeon/ proceduralists


  • Diploma in a related field for the job of Surgical Coordinator
  • Preferably with 3 years’ Operation Theatre (OT) experience or an equivalent combination of relevant education and/or experience
  • Knowledge of OT related information systems, protocols and procedures
  • Strong organizational and coordination skills
  • Must be detail oriented, organized and able to work under stringent deadlines
  • Must treat all information and data within the scope of the position with appropriate confidentiality
  • Proficiency with Microsoft Office suite
  • Fluency in written and spoken English

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